PhilaSUG

Charter

  1. Purpose:

    The Philadelphia Metropolitan Area SAS Users Group (PhilaSUG) is a non-profit, independent, and volunteer-based professional organization that brings together individuals in southeastern Pennsylvania, southern New Jersey, and northern Delaware who are interested in SAS software and other statistical analysis software. Our primary objective is to provide a forum to share knowledge, exchange ideas, and promote best practices about using SAS software and/or integrating SAS with other open source tools for data analysis and reporting. PhilaSUG operates as an official SAS users group but maintains its independence from SAS Institute.

  2. Governance Structure:
    PhilaSUG is governed by an Executive Committee comprised of members from different industries and academies. The Committee is responsible for overseeing the organization’s functioning and growth, meeting monthly or as needed. All members serve two-year term to bring fresh perspectives and ideas and the two-year term can be waived by the EC. Additional volunteers and ad hoc committee members are always welcome. Key leadership roles on the Committee include:
    • President Emeritus: Serves as advisor to incoming President to ensure continuity in organizational leadership.
    • President: Presides over meetings and assumes the role of President Emeritus after serving as President.
    • Mentor: Supports the organization and members, offering guidance and assistance as needed.
    • Vice President: Assists the President and assumes their responsibilities in their absence.
    • Secretary: Handles official communication, summarizes and maintains meeting minutes.
    • Treasurer: Manages the financial activities of the organization, maintains financial records, and oversees budgeting.
    • Event Coordinator: Organizes and plans PhilaSUG events, including meetings, training classes, and webinars.
    • Site Coordinator: can rotate.
    • Communication Lead: Manages internal and external communications, including the PhilaSUG website, social media presence and newsletter.

  3. Membership:

    Membership in PhilaSUG is open to anyone who is interested in SAS software in the Philadelphia Metropolitan area. Membership fees are optional. Members can attend the webinars and meetings without additional fees.

  4. Meetings and Events:

    PhilaSUG typically offers one in-person meeting and one on-line webinar per year. The meetings are open to anyone interested in joining. Additional on-line webinars and other activities, such as training classes, may be organized to meet the needs and interests of members.

  5. Amendments to the Charter:

    Amendments to this charter may be proposed by any member of PhilaSUG. Proposed amendments will be reviewed by the Executive Committee and approval requires a majority vote of the Committee members.